There is an opening within Evox Therapeutics for a generalist office administrator. The successful candidate would be responsible for various administrative tasks, including but not limited to booking travel arrangements for senior leadership, arranging internal and external training days/meetings as well as arranging refreshments where needed. The Office Administrator will work directly within the Operations team, whilst supporting the People and Culture team and the CEO.

KEY ACCOUNTABILITIES

• Liaise with internal stakeholders and external companies to organise refreshments large and/or external meetings.
• Co-ordinate taxis for external visitors when required.
• Collaborate with the Company Travel Agent and use the Corporate Traveller system to arrange travel for all employees.
• Purchase goods and services using the company purchasing system (Amici) and following established purchasing policies.
• Manage conference bookings and colleagues’ attendance at awards functions.
• Order and maintain levels of office supplies and refreshments.
• Support the administration of Health and Safety processes as required, including the organisation of training and scheduling machine maintenance.
• Attend to the Reception, welcoming visitors, receiving parcels and answering the phone
• Co-ordinate the administration of the Private Health, Life Assurance and any other benefits platforms.
• Administrate the HR Information and applicant tracking systems, taking full responsibility for maintenance and updating as appropriate.
• Administrate the monthly payroll, in collaboration with the Finance department.
• Support the onboarding and offboarding of employees, including the delivery of the HR induction.
• Support the CEO with diary management and ad hoc requests.

PERSON SPECIFICATION

The Office Administrator will:

• Have a strong administrative background which will allow them to excel in this position.
• Have a ‘can do’ attitude and will be happy to roll up their sleeves and assist with a variety of duties and be fully flexible in their approach to work.
• Enjoy reviewing processes and implementing changes that will make them more efficient.
• Be Highly organised
• Be self-sufficient and with a meticulous attention to detail,
• Have excellent communication skills with a strong customer focus.

Experience & knowledge

Essential:

• Demonstrable administrative experience
• Good understanding the Microsoft Office package
• Office based experience
• Proven experience implementing and improving administrative processes
• Able to work on own initiative, but also to seek guidance/refer upwards where necessary

Desirable:

• Experience within the biotech industry
• Experience using the Corporate Traveller system

Job type: Fixed term (maternity cover), part time hours over 5 days a week